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Main -> E-Filing -> File on an Existing Case

E-File on an Existing Case

There are several sections to the e-filing page. Click the items in the table below to find out more about the subject:


To electronically file a document onto an existing case, you must first find the case.

You can search our site in several ways:

From our court cases tab.
Use your case calendar.
Use the court's calendar.
Go to your list of My Saved Cases if you have previously saved the case.

While viewing the case details, click on the button at the top right of the Case Details page:

Use the "Find By Case Number / Confidential Case Search" tool on the e-filing tab.

  • This tool can find: Confidential, Appellate, or Tax type cases for e-filing.
  • It does not use a search from your subscription.
  • You will need to enter the exact case number with hyphens.

Protective Order (PO) type cases are not available for e-filing. Please continue to use conventional methods for filing into these cases.

When filing into a case you will want to add yourself as a service contact.
* This allows opposing counsel to serve you electronically for any of their subsequent filings.


  1. To add yourself, just click the drop down menu in the Service Contacts box, select the appropriate Service Contact, and click the button:

  2. When added there will be a button and a button.
    * If you mistakenly add a service contact (even a public service contact) you can detach the contact simply enough by clicking the button provided.
    * The information provided is your Firm Name, Mailing Address and Email Address.

(Optional):

You can associate the service contact with a party on the case but it is not required.

If opposing counsel is not listed in the Service Contacts section, you can search for and add them to the case.


  1. To add a contact that is not within your firm, just click the drop down menu in the Service Contacts box, select "Find a Public Service Contact..."
  2. Try searching by Name, Firm Name, Email Address, or Bar ID.
  3. If you select a name with a next to the attorney's name followed by their bar ID you are attaching their Public Service Contact.
  4. Click the button associated with the name.
  5. Click the button.

Once attached, they will also have a button and a button.
* If you make a mistake and add the wrong contact, you are able to detach the public service contact since you were the one that added them.
* Associating the contact with a party is optional.

When submitting a filing as (or on behalf of) an Attorney, verify the correct name is presented from the drop down menu.

To add a new party, just click the button.

The following form will be presented:

    Note: The required fields are:
  • First and Last Name
  • Or, Organization Name if the button is selected
  • Role of the new party to this case.
* If an attorney is adding a new party they represent, the attorney can select their name from the drop down menu at the bottom of the form before saving.
** Only filing an appearance? Please see tab 6 to the left for "Filing An Apperance".

  • When saved, the "New Case Parties/Attorneys" section will present what you have entered.
  • * Here we have added an interested party and a garnishee defendant for an example.

    If you are filing an appearance on a case, be sure to add the Attorney to the case and associate them with their party.



    1. Find and click the button in the "New Case Parties/Attorneys" section. The following form will be presented:
    2. Select the Attorney's name from the drop down list that corresponds with the party.
    3. Click the button.

    When saved, the "New Case Parties/Attorneys" will then show the Attorney and the Party they represent:

    If you review the list of service contacts and notice a contact you do not want to receive service of the document(s) you are about to file:


    Find and click the button.

    By unchecking the box associated with a contact, you will omit service to that contact.

    Find and click the button.
    * Continue to click the "Add Document" button for all the documents you need to file on the case.

    The following form will be presented:

    1. The first document will always start out as a "Lead Document".
      All documents should be filed as a lead document separately.
      Exhibits should be filed as an attachment to a lead document.
    2. If the list of filing types does not have what you need listed, select "Petition".
    3. Enter a Filing Description.
      -This will be presented in a minute entry.
    4. Next, find your PDF document on your computer to attach to this filing.
    5. Select this document's security from the drop down menu.
    6. The description of your document will default to the name of your PDF file.
      -You can enter your own text in this field.
    7. Select the party you are filing on behalf of from the drop down menu. Be sure to click the [+] (Add) button to show the association.
    8. Courtesy Copies are optional, but you can add an email to send a copy of your filing on this form.
    9. If service by Sheriff is required, click the [+] button next to the appropriate selection.
      * This fee will be charged to the credit card attached to your e-filing account.
    10. Click the "Save" button.

    You will then see your document presented for an example as below:

    Continue to click the button to add more documents as needed. But, please keep in mind the total size of your filing can not go above 35MB.

    The fees section is the last area to complete:



    1. Select the party the attorney represents from the drop down menu under "Party Responsible for Fees".
    2. Select the credit card attached to your e-filing account from the drop down menu.
    3. Read through each item next to the check boxes and check them off for acknowledgement.
    4. The button will become active to submit your filing to the Clerk for review.

    Note:

    Most subsequent filings do not require a payment, however, a "Payment Account" must be selected.

    If a payment account is not available from the drop down list, this means a payment method has not been added to your e-filing account. (This is separate from your Doxpop Account.) Click here to learn how to add a payment method to your e-filing account.



    For Discovery documents or Service Only documents, all sections including the fees section will need to be completed:



    1. Select the party the attorney represents from the drop down menu under "Party Responsible for Fees".
    2. Select the credit card attached to your e-filing account from the drop down menu.
    3. Read through each item next to the check boxes and check them off for acknowledgement.
    4. The button will become active.

    If you receive the message, "Service contact is not in your firm.", it is most likely that your Public Service Contact has been attached by opposing counsel.

    Example of what a Public Service Contact would look like:
    John Doe (123-45) (Your Firm's Name)

    To remove your Public Service Contact from a case, you will need to send a request the State for it to be removed. The State has control of the Public Service Contact list. They gather your information from the roll of attorneys.

    Follow this link to the state site to request the Pubic Service Contact removal:
    https://www.in.gov/judiciary/


    There is a rare chance that the opposing counsel created a service contact for you on their own e-filing firm account. (Even though you are not apart of their firm.)

    You will see the same message, "Service contact is not in your firm." but the Bar ID number will not be apart of the information displayed.

    The simplest remedy is to contact that firm and have them delete your service contact information from their firm's e-filing account.

    If it is not obvious who could have created their own service contact for you, just give us a call (866-369-7671) or send us an email (support@doxpop.com). We can help you by working with the e-filing manager and getting that corrected for you!

    Last updated on 6/17/2019