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Main -> Recorded Documents -> Document Advanced Search

Conduct an advanced search for a recorded document

Once you are in the "Recorded Documents" tab, click on "advanced recorder search", found in the blue bar at the top of the page. There are three ways to complete an advanced search for a recorded document: by Document Information, by Party Information, and by Property Information. You can put information in all or part of one or more of these areas to find the document you are seeking.

Searching for a Document by Property Information
  1. There are many different fields in the Property Information section. (See our glossary for definitions of various fields). Complete as many fields as you can to narrow your search. For example, if you know the lot and tract of a property for which you are searching, enter those two pieces of information.
  2. "Also search memo fields" will be automatically selected. This will find your search terms even if they are in a general text field.
  3. Choose a search region. Choose the county in which the property you are looking for is located.
  4. Choose either "get list of documents" or "get summary of documents". The list of documents will retrieve an entry on each document, for each party and parcel of the document. The summary will show one entry per document, with parties and parcels listed.
Searching for a Document by Party Information
  1. In the Party Information Section, type in the name of the person or organization on which you are basing your search. If it is a person, go to Full Name. Be sure to enter the last name, followed by a comma and the first name. The system will assume a wildcard after the last digit you type.
  2. If you wish to refine the search further, choose a Party Type from the drop box by clicking the down arrow and then clicking on your choice..
  3. Choose a search region. Choose the county in which the property you are looking for is located.
  4. Choose either "get list of documents" or "get summary of documents". The list of documents will retrieve an entry on each document, for each party and parcel of the document. The summary will show one entry per document, with parties and parcels listed.
Searching for a Document by Document Information
  1. There are many different fields in the Document Information section. See our glossary for definitions. Complete as many fields as you can to narrow your search. Put all dates in the following form: MM/DD/YYYY
  2. "Also search memo fields" will be automatically selected. This will find your search terms even if they are in a general text field.
  3. Choose a search region. Choose the county in which the property you are looking for is located.
  4. Choose either "get list of documents" or "get summary of documents". The list of documents will retrieve an entry on each document, for each party and parcel of the document. The summary will show one entry per document, with parties and parcels listed.
Last updated on 6/13/2008