Contents:
At the address bar in your web browser, type:
http://www.doxpop.com
In the upper right-hand corner, there are two boxes for username and password.
After entering your username and password, hit the "Enter"
key or click "Login". You should
now be logged in. The upper left-hand corner should now contain a welcome message and
a logout link.
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You can always upgrade your current service plan. You can also set your renewal (next month's)
plan to any level at any time.
To Upgrade Your Current Plan:
- You can wait for Doxpop to notify you when it makes financial sense to upgrade. Doxpop will
guide you through the steps necessary to upgrade.
or
- Go to My Doxpop, a tab near the top of the screen.
- Click on the Upgrade Now button in the My Search Plan section.
- You will be shown your current plan, the plan at the next level, and the cost of the upgrade.
Simply click on Charge my Account to make the upgrade complete.
or
- Click on the search counter in the upper left corner.
- At the bottom of the Current Plan box there is a link to Upgrade my Plan.
Note: You cannot downgrade your current plan. Therefore, if you wish to have a lower level plan from
the one automatically assigned to you, you need to set your service to your preferred plan before
your account comes up for renewal.
To Change Your Renewal Plan, or Set Your Account to Not Renew:
- Go to My Doxpop
- Click on the renewal button at the bottom of the My Search Plan section. The button is located under your account's current renewal information.
- Renewal Plan is at the bottom of this next screen. Here you may choose a renewal plan from the drop down menu, set your account to automatically renew, or set your account to expire.
If you wish to look at all possible plans, simply click on the fees link and they will
open in a new window.
- The changes you make here will be effective beginning with the first day of your next billing period.
You can change this as many times as you want between now and that day, and you can always
upgrade once your choice becomes effective.
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If you are a Doxpop subscriber, you can conduct a search for a document
from the "court cases" or the "recorded documents" tab. Go to the right side
of the blue bar at the top of the screen. Choose "Document Party" or "Document ID"
from the drop down menu.
If you are searching by Document Party, enter the name of the person or entity (if it is a person, last name first). The
system will assume a wild card after the last digit you type. Click on the "search" button to the right.
If you are searching by Document ID, enter the ID of the document. Click on the "search" button to the right.
To search using different parameters, try an advanced search for a document.
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Once you are in the Recorded Documents tab, click on "advanced recorder search", found in the blue bar at the top of the page. There are three ways to complete an advanced search for a recorded document: by Document Information, by Party Information,
and by Property Information. You can put information in all or part of one or more of these areas to
find the document you are seeking.
Searching for a Document by Property Information
- There are many different fields in the Property Information section. (See our glossary for
definitions of various fields).
Complete as many fields as you can to narrow your search. For example, if you know the lot
and tract of a property for which you are searching, enter those two pieces of information.
- "Also search memo fields" will be automatically selected. This will find your search terms even if
they are in a general text field.
- Choose a search region. Choose the county in which the property you are looking for is located.
(Currently, only Wayne County is available).
- Choose either "get list of documents" or "get summary of documents".
The list of documents will retrieve an entry on each document, for each party and parcel of the document.
The summary will show one entry per document, with parties and parcels listed.
Searching for a Document by Party Information
- In the Party Information Section, type in the name of the person or organization on which you are basing your
search. If it is a person, go to Full Name. Be sure to enter the last name, followed by a comma and the first name.
The system will assume a wild card after the last digit you type.
- If you wish to refine the search further, choose a Party Type from the drop box by clicking the down arrow and then clicking on your choice..
- Choose a search region. Choose the county in which the property you are looking for is located. (Currently, only Wayne County is available).
- Choose either "get list of documents" or "get summary of documents".
The list of documents will retrieve an entry on each document, for each party and parcel of the document.
The summary will show one entry per document, with parties and parcels listed.
Searching for a Document by Document Information
- There are many different fields in the Document Information section. See our glossary for definitions.
Complete as many fields as you can to narrow your search. Put all dates in the following form: MM/DD/YYYY
- "Also search memo fields" will be automatically selected. This will find your search terms even if
they are in a general text field.
- Choose a search region. Choose the county in which the property you are looking for is located. (Currently, only Wayne County is available).
- Choose either "get list of documents" or "get summary of documents".
The list of documents will retrieve an entry on each document, for each party and parcel of the document.
The summary will show one entry per document, with parties and parcels listed.
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It is easy to create your own customized search regions -- called My Search Regions --
containing one or more counties. Search regions are available to subscribers at the $80 per month
level and above.
- Find the drop-down box in the upper right-hand corner of the screen, labelled Searching.
- Choose Edit My Search Regions, located under My Search Regions
- You will see a page explaining the My Search Regions feature. Click Create new court search
region or Create new recorder Search region.
- All of the counties and cities available on Doxpop will be listed, with check boxes next to each one.
Click check boxes of counties you wish to include in your region.
- See the map for reference. Counties will change color when chosen.
- Type in a region name. This can be anything that will mean something to you.
- Type in a description. Again, this is solely for your use.
- The Region Type (Court or Recorder) is already chosen.
- Click the Save Region button.
- The search region you just created will be your selected search region until you change it by selecting a different option from the drop-down in the upper right-hand corner.
If you wish to make changes to your saved region:
- Click on the circle to left of region and choose either the Edit or Delete button.
NOTE: If you want to search for all Doxpop counties, or only one county, you can also select one of
these options from the drop box in the upper right hand corner.
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Our Search Counter will help you to monitor the number of searches being made on your account.
To use the Search Counter effectively, there are just a few things you need to know:
- The search counter is found in the upper left hand corner.
- The first number (the number before the /) is the number of searches that
have been made on your account during this billing period.
- The second number (the number after the /) is the total number of searches
included in your current plan.
- The shading of the box is proportional to the number of searches made.
- Clicking on the search counter will give more details about the searches: who made them,
under what billing codes they are categorized, and how many searches remain on the account before
the Upgrade Point.
- Clicking a username, or the number of "searches this MONTH" provides a summary of what searches have been performed.
- In the section titled Current Subscription Period, you can upgrade your plan
for the next billing cycle, or view your account limit details. .
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A wildcard is a character that substitutes for unknown characters. The Doxpop system recognizes two wildcards: the percent sign (%) and underscore (_).
- Use % for 0 or more unknown characters.
- Use _ for exactly one unknown character.
A wildcard can be used anywhere in a search term. This is especially useful when
using cause numbers to find a case. Cause numbers consist of several sections. The
last section is the sequence number, which may have up to five digits. Sometimes, zeros
are placed before the sequence number if it is fewer than five digits. Sometimes, they
are not. The case below can be entered more than one way:
38-C01-9103-IF-00012
38-C01-9103-IF-12
To search for this case, it is best to use a wildcard in place of any leading zeros in the sequence number. You may choose
not to put in the dashes; Doxpop does not "care" about dashes or capitalization.
For example: when trying to locate cause number 38-C01-9103-IF-00012, try searching for 38-C01-9103-IF-%12.
The percent sign will automatically pick up any leading zeros that may have been entered by the clerk's office.
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To set up billing codes:
- Go to My Doxpop, a tab near the top of the screen.
- Click Edit Billing Information on the left of your screen
- Near the middle of the page, check the box next to "Enable billing codes?"
- Click on the Done button at the bottom of this page to save your new setting.
- The next time you perform a search, enter any string of characters in the billing code box, found in the upper right hand corner. This will be the billing code for every search you make until you change the contents of this box.
- When you want to see your searches sorted by billing code, click on the search counter,
found in the upper left hand corner of your screen.
- A box entitled Billing Codes will list your codes and tell you how many searches
were made for each one.
- Clicking on the code names will tell you when the
searches were made and the name of the user who made them.
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Your internet browser is the program you use to look at the internet. Examples include
Firefox, Internet Explorer, and Safari. There are a number of Browser Shortcuts
-- keystrokes and other things that can speed up your work on any website.
Here are some helpful browser shortcuts:
- The tab key will move your cursor from one field (box) to another
when you are filling out forms.
- Use the Find function to find any word or phrase in a page. This is ctrl+F
(press the control key and the F key at the same time).
A dialog box or small search box will appear at the bottom of your screen.
- To copy text, simply highlight it and press ctrl+c. To paste
elsewhere, put your cursor where you want the text and press ctrl+v.
- You can have more than one web page in your browser at a time, if you use Firefox
or Internet Explorer 7. Press ctrl+T to make a new tab, then start browsing the internet.
To go back to your original page, simply click on your previous tab. You can have
multiple tabs open at one time.
- To open a link as a new page in a tab, press ctrl+click.
- To increase the size of the text on a web page, press control++. To decrease, press
control+-.
- To scroll down, use the space bar. To scroll up, use shift+space bar.
Are you a Mac user? The above tips will work for you. Use command instead of
control.
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Why would I schedule a search with a date range? An example of when this feature could be
useful is if you were searching for a particular case type filed within a specific time frame.
For example, lets say you are searching for all Mortgage Foreclosure cases filed the previous week
within your county.
- First, log-in to the Doxpop system and click the court cases tab.
- Click go to advanced search to go to the advanced search page.
- Under Case Type select "MF: Mortgage Foreclosure".
- Select a Case Status if it is desired
- Select a File Date by selecting a time frame in the pull-down menu, or enter a specific date in the format of mm/dd/yyyy
- Select your desired county in the Search Region menu
- Click the Search button.
- When you have gotten your results, click the save search link on the right hand side.
- Give your search a name and/or description, and select the radio button that says "Email me the full results of this search every..."
- Select how often you would like this search to run
Please note that your account will be charged for a search when you receive your scheduled email.
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From the Doxpop home page:
- To search by name or company - go to the Search Court Records box on the right side of the screen. In the area labelled Search by Party Name, type the
last name followed by a comma, a space, and the first few letters of the first name. For example,
typing in
Smith, Jo
would find all Smiths whose first names began with the letters J o.
- To search by cause number - go to the Search Court Records box on the right side of the screen and enter in to the area labelled Search by Case ID the cause number (or at least the first 7 characters).
From the Court Cases tab:
- To search by name or company - go to the Search bar in the upper right-hand corner of the screen. Type the
last name followed by a comma, a space, and the first few letters of the first name. Ensure that Case Party is selected in the drop-down menu next to the Search button. Click Search. For example, typing in
Smith, Jo
would find all Smiths whose first names began with the letters J o.
- To search by cause number - go to the Search bar in the upper right-hand corner of the screen, enter the cause number (or at least the first 7 characters), ensure that Case ID is selected in the drop-down menu next to the Search button, and click Search.
Note: Cause numbers in Indiana can be broken down to various informational elements.
For example - the cause number 38-C01-9103-IF-00012 refers to Jay County (38),
Circuit Court 1 (C01), year 1991 (91), March (03), case type of infraction (IF), and it was the
12th (00012) infraction of that year. You may want to use the % wildcard in the last portion
(e.g., 38C019103IF%12) when searching for cause numbers because the
number of leading zeroes used can vary from county to county.
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How to get there from the Doxpop home page:
Click on the "advanced search" link in the Search Court
Records box. At the top of the new page, click on the "improved advanced search" link.
The new advanced search has a number of fields, or boxes, in which to put information.
You do not have to complete all or even most of them. This allows you to use the information
that you DO have to your best advantage. For example, you might know the name of
an involved party, the type of case, and the county in which the case is located. Those three
pieces of information will probably find the case you want.
Here are all of the fields and ways to use them:
- Name: Enter the name of any person involved in the case, including lawyers and
judges. Put the last name first, followed by a comma and the first name if known. Remember that
wildcards can finish a partially typed name.
- Birth Date: If you know the person's birth date or a likely range in which
it would fall, enter the date mm/dd/yyyy or use the calendar to the right of the box (click on
the calendar. It has a ? in the corner for any questions you may have about how it works).
Many parties do not have birth dates entered, so you may also want to check the box next
to "include parties with no birth date".
- Drivers License: If you know the party's license number, enter it, but also consider
selecting "include parties with no drivers license", since they are not always entered.
- Party Role: What role does the person being searched for have in this case? If you
have entered the name of someone who is an attorney, but also is involved in a separate case as
a plaintiff, select "plaintiff" so you will not see all of the other cases in which the person is
involved.
- Cause Number: If you know the cause number for the case, enter it here.
- Case Type: If you are certain of the case type, choose it from the drop-down box. If
you don't know the specific type but do know whether it is criminal, civil or a citation, you can choose
"All Civil", "All Criminal" or "All Citiation".
- Cases Status: Is the case you seek open (pending some action by the court)
or closed? If you want both, choose "all".
- File Date: Choose a date or date range during the time the case was filed,
if you have this information.
- Disposed Date: If the case has been disposed, choose a date or date range
encompassing the time this would have occurred. Be aware that disposition dates are
occasionally not entered by courts. If you select a date or date range, you will miss
any cases that do not have dispostion dates entered.
- Search Region: Choose the region in which the case is located. This can be one
county, all Doxpop counties, or a custom region that you create
(see our Quick Tip about
Search Regions).
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Although they may vary by county, the following links show the most common case type codes:
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You may find a document in which you are interested, but don't want to purchase right away.
If that is the case, use the My Saved Documents feature.
Once you have found a document of interest, click on the green plus sign located
to the right of that document. You may continue searching and adding documents in this manner.
When you are ready to see the list of your documents, click on the my saved documents
link in the green bar near the top of the page.
The number of documents and/or cases a user can save is equal to the number of searches
in your current search plan.
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If you find a specific case that you are interested in, and would like to save it so that you can refer to it later, you can use the My Saved Cases feature.
Once you have found a case of interest, click on the green plus sign located to the right of that case.
You may continue searching and adding cases in this manner, without leaving your search results.
When you are ready to see the list of your cases, click on the my saved cases link in the green bar near the top of the page.
The number of cases and/or documents a user can save is equal to the number of searches in your current search plan.
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If you are looking at the document in search results:
- You can see if your document has images available to purchase by looking for a small
page icon to the right of the document. This icon is found next to the green
plus icon, used to add
the document to your saved list.
- If there is a page icon, you can click it to preview the document pages.
If you looking at the document from the document details page:
- You can see if your document has images available to purchase by looking at the bottom
of the page for the preview/purchase document button. If the button is grey and says
"no images available", then you cannot purchase pages from this document.
- If the button is available, then you can click it to preview the document pages.
- On the preview page, select the pages you would like to purchase by ensuring
that there is a check mark in the box next to the page number.
- Click on the Buy These Pages button.
- You will be taken to the Purchase Confirmation page. Here you can review the total
cost of your pages, edit the pages you would like to purchase, and review the
details of the document.
- When you are sure you would like to purchase these pages, click the Complete This
Purchase button.
- Your document pages are now available for download by clicking on the PDF
icon (a small picture of a page with a red figure on it) to the left of the document.
To access your list of purchased documents:
- You can access the pages of a document that you've purchased within the last 72 hours.
After this amount of time, the PDF link will be removed from your list.
- To get to your list of downloadable images, you will find a link to My Purchased
Documents under the Recorded Documents tab in the the green bar at the top,
or under the My Doxpop tab in the blue navigation bar.
- HINT: You can see a short list of saved documents AND purchased documents by
clicking on Recorded Documents in the blue navigation bar.
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Putting an alert on a case or document means that you want to be notified by email every time a change occurs for that record.
To set an alert on a case:
- Click on the Court Cases tab.
- Perform a search using either a party name or a cause number.
- If the case you were looking for was found, set an alert on the case using the drop-down menu located to the right of the results.
- The cases you set alerts on can also be found in the my saved cases folder.
Examples of when you may receive email alerts on a case:
- A minute entry has been added/edited
- A party name has been added/edited
- A hearing/trial has been added/edited
To set an alert on a document:
- Click on the Recorded Documents tab.
- Perform a search using either a party name or document ID.
- If the document you were looking for was found, set an alert on the document using the drop-down menu located to the right of the results.
- The documents you set alerts on can also be found in the my saved documents folder.
Examples of when you may receive email alerts on a document:
- An address has been added/edited
- A party name has been added/edited
- A cross-reference has been added
The notification emails arrive at no cost to you.
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Setting a watch on a person means that you want to be notified by email every time a new case is
filed for that person, or any time a person's address or personal information changes. You can elect to be
notified immediately or on a daily basis.
To set a search watch on a person:
- Click the court cases tab and perform a search by party name.
- If the person you are looking for appears, click the Save this search link.
- Enter a search name (something that identifies this search to you) and select the radio button next to
Alert me when the results of this search change
- Make sure immediately is selected in the drop-down menu.
- In the next screen, entitled Manage My Saved Searches your newest search name should appear along with text
that reads Alert (immediately).
- You can also edit your saved searches, or run the searches manually from this screen (You will be charged for a search).
The following are some examples of situations in which search watches are used:
- Probation or Community Corrections officers monitoring clients
- Attorneys checking for new litigation involving clients
- News media monitoring activities of prominent or interesting people
- Abstractors watching for new liabilities between completion of an abstract and closing
- Landlords monitoring for criminal activities on their properties
To see our information on privacy and public access issues, click here.
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- Click on the Court Cases tab.
- Click on the Advanced Court Search link (in the blue bar, just
to the left of the simple search tool.)
- Leave Name, Birth Date, Drivers License, Party Role, and Cause Number blank.
- Case Type: Even in a small county, searching for all cases may result in a very large
list. Choose the case type you desire from the drop-down list.
- Case Status: Leave this set on Any Status to insure that you see every case
filed, even if it has been quickly resolved.
- File Date:
Enter the day that you are interested in for both the From and To date,
or select the day from the calendar, accessable by clicking on the calendar icon next
to these search options.
- Disposition Date: Leave this blank.
- Region: Select the county of interest. Failing to select a single county will
generally result in a list that is too long to be useful.
- Click on Search. Note that advanced searches may take slightly longer
to return results than simple searches.
In the resulting case list, pending (open) cases are listed first and disposed (closed)
cases are at the end.
If you've got questions or comments for Doxpop, give our friendly staff a call Monday
through Friday, 8AM - 5PM on our toll-free number: 866-369-7671. You can also email us
at support@doxpop.com.
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If you are having problems printing recorded
documents on legal size paper, make sure that you have changed your personal
print options to "legal size" paper. Where to find this setting may vary from
printer to printer, but it can probably be found under "Properties" and/or
"Advanced Options" when you choose the Print option. Be sure to also add legal
size paper to your printer!
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Using your State Bar ID, Doxpop can display your scheduled hearings and case information for each day in a calendar-style view.
To set up your personal calendar
- At the My Doxpop screen, select My Bar Ids from the blue navigation menu, located under Court Cases. From here, you may choose to Add a new ID.
- At ID Type, use the drop box to select State Bar ID.
- Select the state your bar license is assigned to.
- Select if you wish to receive email notifications, or if you wish to view events in calendar only.
- Review the information and, if correct, click Done.
To add an email recipient to your Bar ID
- At the My Doxpop screen, select My Bar Ids from the blue navigation menu and from here you may Add a recipient.
- Fill in the required fields (denoted by an *) and click Done.
Note: You must add a recipient or no one will receive email notification of calendar updates. You can add as many notification recipients as you'd like for each bar ID.
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To see a court's calendar:
- Click on the Court Cases tab near the top of the screen..
- Scroll down to the red Partner Courts box.
- Find the county of interest to you in this box and click on the county name.
- There is a yellow box on the county page that lists the courts in that county.
find the court of interest to you.
- Go to the Calendar column on the right side.
- Choose a day or week calandar, if available.
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Many email readers and word processors now understand information copied directly from web pages.
If you want to copy and paste a page such as a CCS from Doxpop, it's easy to do.
- Find the screen you want to copy.
- Highlight the information you want copied. If you want the entire page, simply put your
cursor in the upper left hand corner, click your mouse button, and drag to the lower
right-hand corner (Control+A will select an entire page in most browsers).
- Copy the highlighted information (Control+C on most computers).
- Go to the email or document in which you wish to paste the information and paste
(Control+V on most computers).
- Send the email or save the document.
Enjoy!
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- Click the My Doxpop tab near the top of the screen and select Court Cases from the blue navigation menu on the left.
- In the My Calendar section, you have four viewing options:
today - all events for today
this week - all events for this week
this month - all events for this month
schedule for next 30 days - all events for the next 30 days
All calendar views are printable.
Calendar Tips
- Hover the mouse over the time and the case title will pop up
- Click the time in a given day to view the event details
- Click Case Details, CCS, or Parties for the event to view case information
- The Download link allows you to export events to Microsoft Outlook, Palm Desktop, or any other calendar software that supports the iCal/vCal file format.
- From the week or month view, you may select a date to view only events for that day.
- From the month view, you may select to view only events for a particular week by selecting the Week title to the left of each week in the month.
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When a person is ordered to come to the court and does not, this is noted as a failure to appear. You might want to find out a person's past failures to appear if you were planning to assist that person in posting bail. This phrase may be found in the minute entries of the case. Here's how you can locate it:
- First, conduct a search for the person in question.
- For each case connected with the person in question, click on "Case Details" and then "Case ID"
- Read through the minutes of the case. If the minutes say Failed to Appear (or FTA, an abbreviation), the defendant did not appear at a time required by the court.
- To speed up this process, use your browser's "Find" capability (usually CTRL-F) to search the page for a key word such as "fail" and "FTA".
- Remember to go back in your browser to check the person's other cases for failures to appear.
- You may also wish to look for "Failure to Pay" (or FTP).
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Although they may vary by county, the following links show the most common case type codes:
Note: Confidential cases are not available on Doxpop (e.g., adoption, juvenile, mental health)
The
court welcome page always has a up-to-date
list of counties that have partnered with Doxpop.
If you've got questions or comments for Doxpop, give our friendly staff a call Monday through Friday, 8AM - 5PM at (765) 965-7363. You can also email us at support@doxpop.com.
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The following are many ways a genealogist might find needed information on Doxpop:
- Search for a person. If you are trying to track a
person down, Doxpop can help. When you click on the party details link next to the name
of interest, you may find any or all of the following: full name, address, and date of birth.
- Search for divorces: Doxpop's database is searchable by case code (for a list of codes, see Doxpop Tidbits). DR is
the code for domestic relations, a case type which includes divorces.
There are many recorded documents
that would be of interest to a genealogist.
The easiest way to find recorded documents connected to a certain person is to enter
that person's name in the search box at the top right of the Recorded Documents page and press
Search.
You will find all recorded
documents for that name. Click Details to see more about each document. The Document
Type will be written in the upper right area of the details screen. The following are types
that might be of interest to you:
- Some Cemetery Deeds, deeds for cemetery plots, are kept in a recorder's office.
These deeds can show whether a person has a plot in a certain cemetery and even which plot
that person has. If you would like to see all recorded deeds for a certain cemetery, put
the name of the cemetery in the Party Information: Organization field.
- Warranty Deeds are regular deeds to property. These can help you locate the
address of your relatives.
- Quit Claim Deeds are also of interest to a genealogist. A quit claim deed is filed
when one person gives up their part of the claim on a property to another person, who also
has a part of the claim. This is generally the case in a divorce, and would help determine
who retains the property.
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Doxpop calendar data is in the iCalendar format, which can be easily imported
into most modern calendaring software, including:
- Microsoft Outlook
- Apple iCal
- Mozilla Sunbird/Lightning
- Google Calendar
- Palm Desktop
- Any other calendaring software that supports iCalendar format.
How do you do it?
- Click the My Doxpop tab in the upper left-hand corner
- Select Court Cases from the blue navigation menu on the left.
- Click on the download to Outlook or Palm link in the My Calendar section.
- Choose a date range of appointments you want downloaded -- or select no begin or end
date for all currently known appointments
- Click the "next" button
- A window will appear asking you to choose which software you want to use to
open your calendar
- Select "Open With", click on "Choose", and find the software you wish to use
- Click "OK"
A note about time zones: your appointments will be exported in universal time,
and your software will be able to understand that and put them into your time zone. However,
you must ensure that you have correctly set your current time zone on your calendaring software.
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- Stewardship: As a provider of access to public information, we are stewards
who must treat the information with respect and care.
- Simplicity: Working with Doxpop will simplify your office, saving time and money.
- Openness and Privacy: Access to public information must be delivered in a manner
that acknowledges the American principles of both open access to government information and
the privacy of individuals.
- Security: All data transmitted to Doxpop is held in a secure database, completely
isolated from the courts' and Recorders' own systems.
- Fairness: With Doxpop, the reasonable costs of open access are borne gladly
by the users - professionals and others who need the information - rather than taxpayers.
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Before you begin your search for foreign judgments, take a look at our County Court
Details Table. Not all counties make foreign judgments available electronically.
Once you have determined that the county in question does make foreign judgment data
available electronically, you can search for such data for a specific person:
- Conduct a search for the person in question.
- All cases in your search region related to that person, including foreign judgments, will
be retrieved.
- To specifically find foreign judgments, again refer to
the County Court Details Table. It will tell you what case code
the county in question uses (usually MI or FJ).
The Advanced Court Search page will allow you to search by case
type.
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When looking at the details of a case, you may see a string of hyperlinked numbers. These numbers
link to Indiana Code, which will show what law is involved in
the case.
The four numbers of a citation refer to, in order: title, article, chapter, and section of the law.
You are most
likely to find them in the "Charge Records" box or in the minutes of the case.
If you click on the numbers, but nothing appears, this means either that the code has been
entered incorrectly or that the law has been repealed or recodified, and is no longer in current Indiana Code.
For example, all motor vehicle violations prior to 1991 refer to laws that have been repealed,
as all motor vehicle laws were recodified at that time.
If there are no numbers in the case details, this means that the Clerk of Court did not enter them,
and we cannot provide this information for you.
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We strongly suggest that any organization that has more than one person using a single Doxpop
account create a separate username and password for each user. Because this is so important, we have
made it easy and free.
Multiple usernames
- Allow more than one person to use Doxpop at the same time
- Make users responsible for their own searches.
How do you add a user?
- Only an Account Administrator can add a user. Call us at 866-369-7671 if you don't know
who your administrator is.
- Click on the "My Doxpop" tab.
- In the blue navigation menu, under "My Doxpop Account", choose "Add a User".
- Enter the user's information and click [Done].
- When the new user first logs in, she will see a user agreement, and must agree to continue
with the sign-in process.
- The new user will also be asked to submit a security question and answer, to be used
in the event of a forgotten password or should she need help over the phone.
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One of the biggest ways that Doxpop saves time and money for both clerks and
the general public is to dramatically reduce phone calls to clerk's offices.
People contact clerks for a variety of reasons. Checking for service, filings,
motions, and judgments are some of the most common.
All of the actions listed above are noted by the Court or Clerk in a
minute entry soon after they occur. This means that by using Doxpop to
check minute entries regularly or set a watch on a case, you can quickly
learn about actions on a case and respond in a more timely manner. Here
is how to do it:
To speed up this process, use your browser's "Find" capability
("[Ctrl]-F" in Internet Explorer or "/" in Firefox) to search the page
for a key word such as "service" or "filed".
If you are waiting for a particular event to occur but don't want to
check the case every day, you may want to
set a watch on the case.
By learning about actions involving your cases using Doxpop instead of a
call or visit to the Clerk's office, you save both yourself and the
Clerk time.
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One way to organize your Recorded Documents is by using our Recorded Document Folders feature.
Users who are at the 200 search plan or above can take advantage of this very useful feature.
These folders allow you to view and organize your saved Recorded Documents by address, company, party name, etc.
Setting up Recorded Document Folders can be performed by following this simple process:
- First, search for a document
that you are interested in
- Once you have located the document(s) you are interested in, you should see a link that says "change"
in the top right of your screen. Clicking this link will bring you to the "Select A Saved Document
Folder" page.
- Choose which folder to save the documents in, or create a new folder. Next, click the "Save Selection"
button.
- You should be back at the results page. Clicking the "green plus" symbol next to any document
you are interested will automatically save that document into the folder you previously chose.
You can also edit, remove, or add new Saved Documents Folders by clicking the "my doxpop" tab
and then selecting "My Saved Documents".
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Doxpop has created a new way to keep track of your Recorded Document Searches.
When you Save a Recorded Document Search, the search will automatically be filed in a folder along
with any searches you have saved.
To Save A Recorded Document:
- First, search for a document
that you want to see
- If the results of your search appear to be correct, click the "save search" link at the top left of the screen.
- Give the search a name and/or description. Click "save".
- That click takes you to the "My Saved Searches" page. Here you can run the search, edit the search, or
delete the search.
Clicking "refine search" at the results page allows you to edit your search criteria and
narrow the results to help you find what you are looking for.
Clicking the "my doxpop" tab and selecting "my saved searches" takes you to a list of all your
current saved searches. The searches will be labeled as either court records or
recorded document searches.
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The umbrella of "probate" can encompass several case types found in the Doxpop database. These include Estates (EU, ES, EM), Guardianships (GU), and Trusts (TR).
In many cases of these types a personal representative or executor is appointed by the court to manage and/or distribute assets, including satisfying debts.
Here is more about the Estate case types.
EU- Unsupervised Estate: In this type the personal representative acts to settle the affairs of a decedent without close supervision of the court,
reporting to the court within 90 days. This case type usually indicates that a clear, valid will exists, and those who have standing in the case (heirs and
creditors, for example) agree to forego the supervision of the court.
ES- Supervised Estate: Here the personal representative must seek approval of the court before selling or disposing of assets of the estate.
This case type may be assigned if there is no will, ambiguity in the will, or disputes among possible recipients of the assets. The court is the interpreter of the will
and the arbiter of disputes.
EM- Miscellaneous Estate: This type case does not, typically, involve a personal representative, and often indicates an estate with modest assets. A person paying
inheritance tax, asking for permission to open a lockbox, or performing other tasks related to a decedent (but not settling the estate and paying creditors) might open this
type of case.
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To Purchase a Single Case Subscription:
- In the "Search Court Records" box enter a name or a cause number into one of the fields as when conducting a simple search and click the [Search] button.
- Once you have found the case you are looking for, click on the "Case Details" link (also seen as the case number) or the "CCS" link that have a
next to them.
- At the following page, select "One-Case Subscription" and click the [Next->] button.
- At the next screen, fill in all the required user and contact information and click the [Next->] button.
- Once you have read and understand the Registered User Agreement click [I Agree] to continue.
- Enter your payment information and click [Charge Credit Card and See details] button.
Note: When you return to doxpop and want to see your case, click on the "my doxpop" tab and select the "My Saved Cases" item in the blue menu of options to the left of your screen.
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